Legal

Privacy Policy

Last updated November 10, 2026

Plain-English summary

  • We collect what the app needs to work: your sign-in, your business profile, your jobs, and your photos with their time and location stamps.
  • Your photos are yours. No ads, no tracking, no analytics tools, and we never sell your data.
  • Clients only see the reports you choose to send them, and you can turn any link off.
  • Delete your account in the app and we remove your data from our servers. Backup copies expire within 30 days.
This summary is not the full policy. The full text below is what applies.
On this page
  1. 1. Who we are
  2. 2. What we collect
  3. 3. How we use it
  4. 4. Who processes it
  5. 5. What we never do
  6. 6. How long we keep it
  7. 7. Security
  8. 8. Your choices
  9. 9. Children and changes

1. Who we are

Proofinly is an iPhone app for people who do work at a location and need to show it to a client. In this policy, “we” means Proofinly, and “you” means the person using the app. Questions about this policy or your data go to support@proofinly.com.

2. What we collect

We only collect what the app needs to file your photos, keep them safe and build your client reports.

WhatExamplesWhy we need it
Sign-inExamplesYour Apple or Google account ID and the email it shares (with Apple this can be a private relay address). Never a password.Why we need itTo create your account and sign you in
Business profileExamplesBusiness name, phone number, logo, type of workWhy we need itTo put your name on reports and tailor report wording
JobsExamplesJob name, address, locationWhy we need itTo file photos to the right job
Photos and stampsExamplesPhotos you take in the app, time taken, location taken, captions, marks you draw, a fingerprint of each fileWhy we need itTo back them up and prove when and where the work was done
ReportsExamplesThe text you publish and the photos you chooseWhy we need itTo build the link you send your client
SubscriptionExamplesApple transaction ID, plan, renewal date. Never your card details.Why we need itTo know your subscription is active
Server logsExamplesRequest times, status codes, account IDs. Never photo content or sign-in tokens.Why we need itTo keep the service running and secure

The app asks for two permissions: the camera, to take photos, and location while you use the app, to file and stamp them. It does not read your photo library or contacts, and it does not track your location in the background.

3. How we use it

We use your information to run the app: filing photos, backing them up, restoring them to a new phone, writing report drafts and showing reports to the clients you send them to. We don't use it for anything else.

Report drafts

When you ask for a draft, the app sends small copies of the photos you picked (at most 512 pixels), their times and captions, and your type of work to our server, which asks Anthropic's Claude to write the draft. Under Anthropic's commercial terms this data is not used to train their models. You review and edit every draft before anything is sent.

Report links

A published report gets a link with a random address. Anyone who has the link can see that report's text, its photos and your business profile, without signing in. You decide who gets it, and when you turn a link off it stops working straight away.

4. Who processes it

A few companies run parts of the service for us. They only use your data to provide that service.

  • Cloudflare stores photos and report images, and serves this website.
  • Our hosting provider runs our server and database.
  • Anthropic writes report drafts, as described above.
  • Apple and Google handle sign-in. Apple also handles subscriptions and payment.

Your data may be stored and processed in the United States and other countries where these providers operate.

5. What we never do

We never sell your data. We never share it with advertisers or use it for advertising. We don't use analytics or tracking tools in the app. We never contact your clients.

6. How long we keep it

  • We keep your data while your account exists.
  • A photo you delete stays in Recently deleted for 30 days, then is removed from the phone and our servers. “Delete now” removes it straight away.
  • Deleting your account (Settings → Delete account in the app) removes your account, jobs, photos and reports from our servers and the phone, and turns off your report links. Copies in our backups expire within 30 days.

7. Security

All traffic is encrypted. Photos are uploaded and downloaded through short-lived signed links, and every request is checked so a team only ever sees its own data. Each original is checked against its fingerprint, so a changed file is caught.

8. Your choices

You can turn off any report link at any time, change your profile and jobs, and delete photos or your whole account from Settings in the app. You can also email support@proofinly.com to ask for a copy of your data, a correction or deletion; we reply within 30 days. Depending on where you live (for example California or the EU) you may have further rights under local law, and we honour them.

9. Children and changes

Proofinly is a work tool and is not meant for anyone under 16. We don't knowingly collect data from children.

If we change this policy, we update the date at the top and tell you in the app before an important change takes effect.